Country Administrator – Kenya
The Country Administrator is responsible for the operational management and execution of all the administrative activities necessary for the realization of the projects and further activities of WF in the country of competence. The direct interlocutor, under whom he/she works, is the Regional Coordinator of WF in the same area of competence. The direct interlocutor at the Rome office is the Head of the Administrative Office.
Specific tasks and responsibilities
Execution and assistance to the Coordinator in the administrative aspects connected with the institutional presence of WF in the area of jurisdiction.
Inter-institutional relations and formal commitments
Execution and assistance to the Coordinator in the administrative aspects connected with inter-institutional relations and assumption of commitments in the area of competence (with special emphasis on contracts, conventions, institutional agreements and other formal commitments).
Strategic and political action
Execution and assistance to the Coordinator in the presentation of the proposals connected with the definition of the strategic and political action lines of WF in the area of jurisdiction.
Management of offices
Execution and assistance to the Coordinator in the formulation of general and specific criteria (including any regulations) for the management of WF offices in the area of jurisdiction, including the use of vehicles and equipment and the measures necessary to ensure the safety of the personnel. In this context, the AP takes responsibility for the organization and monitoring of the contract archive, conventions and agreements with donors and with other institutions.
Performance of the following responsibilities and functions in the management of local personnel:
support for the supervision of mechanisms for the selection and negotiation (and, in some cases, selection) of the necessary personnel and revision of the administrative components of Job Descriptions (JD).
execution of formal obligations required by local legislation;
supervision of the transfer to the staff of the necessary educational/informative elements;
general monitoring of the work performed by staff with administrative functions.
Implementation of ongoing projects
Review and/or formulation of the administrative aspects contained in the documents related to the realization of the on-going projects. Preparation of the accounting and administrative component of the Reports (Intermediate and Final)
Responsibilities and administrative functions
Conduct of the following responsibilities and administrative functions:
- Possible processing, monitoring and validation of the first monthly notes relating to the costs incurred (both for ongoing projects and for any WF structure costs) and preparation of the statements relating to the Reports (Intermediate and Final).
- Supervision of the logistics staff and project managers in identifying the appropriate suppliers and preparing the requests for the necessary offers, preparing the terms of reference and the additional conditions established for any tenders or other procedures for selecting suppliers and taking part in the examination of the offers received.
- Instruction and prior approval of the economic and financial commitments necessary for the realization of the activities and projects of WF.
- Formulation of the global financial planning (quarterly) and updates (monthly) related to the resources necessary for the realization of the activities of WF
Promotion of new projects
Execution of and assistance to the Coordinator in the administrative aspects contained in the documents and agreements related to the formulation of new projects.
Transmission of materials and documents to the Rome office
At least 4 years of work experience in financial management positions (Project administrator/Country administrator) with a sound understanding of the work with an international NGO. The knowledge of the region will be a plus.
Advanced university degree in areas relevant to the position
Strong working knowledge of English and Italian, written and spoken. The knowledge of other languages (Spanish, French) will be a plus
Ability to use the main IT packages (advanced Microsoft Excel competence)
Experience in using accounting management softwares
Complete autonomy in the management of the tasks described above, orientation to the achievement of the objectives and problem solving
Solid experience with funding, regulations, communication procedures of the main institutional donors (in particular: Italian Cooperation, EU, UN agencies,)
Demonstrated ability to supervise complex financial management
Ability to process, analyze and summarize quality financial management information, identify solutions and recommend appropriate actions
Attitude to interpersonal relationships and teamwork: ability to lead and manage a team and to delegate; ability to provide support, guidance and training
Interested candidates are asked to send their CV (with authorization to process personal data ex Legislative Decree 196/2003) and a letter of references to the address firstname.lastname@example.org referring to “WF Kenya Country Administrator” in the object of the e-mail, no later than 20th June 2018.
Please send your application only if you meet the indicated requirements. Feedback will be sent only to selected CVs.