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EMERGENCY – Tender & Procurement Specialist – Italia

EMERGENCY ONG Onlus sta selezionando un/a Tender & Procurement Specialist da inserire nella sua operatività in Italia . Durata 12 mesi. Scadenza candidature 28/02/2023


REQUIRED LANGUAGES English and Italian

TYPE OF CONTRACT Collaboration contract – paid (12 months)

NECESSARY REQUIREMENTS Experience in the management of procurement procedures above 60 thousand euros

The Tender & Procurement Specialist reports ultimately to the Field Operations Department (FOD) Director.

S/he will be based in Milan Main Office and work under strict coordination with the Area Directors, the Compliance Manager and all the departments at field and HQ level (desks).

Availability for frequent missions in EMERGENCY’s projects is required.


S/he will be:

  • Responsible, at country level, for the full implementation of the procurement policies as defined in the Financial and Administrative Manual;
  • In charge of developing and supervise the Field Procurement Offices:
  • Identifying the right people to cover the Field Procurement Manager position in each project (being involved in the selection & staff planning processes)
  • guaranteeing their adequate education and training
  • regularly carrying out Monitoring & Evaluation missions;
  • Ensure, at country level, the preparation, implementation and monitoring of the Country Acquisition Plans to fulfill the approved yearly country budget, and define the consequent procurement strategies in collaboration with all the departments involved in the procurement of goods or services;
  • Guarantee the organisation of Local Market Assessments (LMA) and Supplier Audit (MQAS), seeking for eligible vendor compliant with the essential requirements in term of ethical standard, appropriate economical and financial capability, adequate professional and technical skills, and quality standard;
  • Ensure, at country level, the implementation of the Vendor Data Base (Vendor List) with:
    • vendor reference details,
    • purchasing and accounts payable history,
    • Key Performance Indicators towards contract obligations;


  • At least 2 years’ continuous experience in managing procurement procedures (above €60,000)
  • Experience in managing tenders above €300,000
  • Experience in procurement management in the field will be a plus
  • Basic knowledge of donor procurement procedures (ECHO, UN, AICS, EU)
  • Familiarity with procurement laws and regulations; understanding of standard contract terms and conditions to mitigate legal risk
  • Fluent knowledge of English (C1 level)
  • Excellent knowledge of the Office package, particularly Microsoft Excel
  • Ability to work as part of a team and deal with multicultural environments
  • Availability to travel between EMERGENCY projects.


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