SOCIETÀ GEOGRAFICA ITALIANA sta selezionando un/a Finance and Administrative Officer da inserire nella sua operatività in Italia. Durata 12 mesi. Tipo contratto: Da definire Scadenza candidature 15/05/2025
Duty station: Italy, Rome
Sector: EU funded Projects / AICS / Donors
Start: Preferable by the end of June 2025
Position: Finance and administrative officer at the Research and Development Unit of the Italian Geographical Society (Full time).
Duration: 12 months with a 3-months’ probation period (with possibility of extension)
Background:
The Research and Development Unit of the Italian Geographical Society is seeking a Finance and Administrative Officer with previous experience in international cooperation projects, to join our team at our head office located in the Villa Celimontana, Via della Navicella 12, Rome, Italy.
The Italian Geographical Society [Società Geografica Italiana, SGI], founded in 1867, is a no profit and research institution that pursues goals of general interest in the fields of geography, statistics, population dynamics, sustainable development, and international cooperation for development, in accordance with the international principles and criteria established by the United Nations, other international organisations, the European Union and Italian governing bodies.
The international cooperation activities are implemented through its Research and Development Unit [Unità di Ricerca e Sviluppo, URS], also in partnership with the Public University of Rome “Roma Tre”. The URS and its staff implement research and development activities mainly in the fields of population science and statistics, geospatial information, statistical information systems, statistical data collection, data analysis and data dissemination.
The Finance and Administrative Officer will provide financial and administrative support in accordance with the requirements of the SGI-URS office and project needs.
Job Description:
- Financial planning, budgeting, and reporting in accordance with SGI-URS requirements and in compliance with European Commission guidelines for the financial and contractual implementation of projects
- High quality of finance-related workflows within the project/s
- Budget monitoring in close collaboration with the project managers
- Execution of payments, perform bank reconciliations, clearance of receivables, and facilitates monthly financial closures
- Responsibility for timesheets and other documentation for financial management and monitoring
- Preparation of financial reports in view of external audits
- Preparation of contracts for experts and liaison with in-house administrative office, and project offices in other countries, under the coordination of project managers
- Logistics support in compliance with donor financial and procurement policies
- Maintenance of data archiving (paper and electronic) of all financial and administrative documentation
- Any other duties as may be assigned by the URS director or project managers in administrative project management.
Reporting line
- URS director and project managers
Candidate’s profile:
Requirements:
- University degree in relevant subjects related to the job vacancy (e.g. administration, finance, management, European studies, or other courses related to this profile)
- Minimum three (3) years of experience in financial and administrative tasks for international cooperation projects
- Minimum two (2) years of progressive responsibility in EU funded projects (no experience, but willingness to learn can be considered)
- Proven work experience in a multicultural environment
- Professional level of language skills in English and Italian
- Interest in international cooperation, willingness to travel.
General skills:
- Acts in accordance with URS-SGI Core Values: Respect, Integrity, and Professionalism
- Clarifies financial information with diplomacy and clarity to other team members and partners
- Skilled in the use of multiple IT packages and systems relevant to administration and finance, including MS Office or equivalent packages
- Completes tasks to a high standard, prioritise actions and tasks, meet tight deadlines
- Possession of analytical skills and be detail-oriented
Desirable:
- Knowledge of donor agencies’ management, administrative procedures, and technical requirements (e.g., PRAG procedures)
Application deadline: 15-05-2025 (midnight)
Salary and type of contract: According to qualifications and previous experience.
Additional information:
Please note as this is a local post, and it is open to those who live and work in Rome for the duration of the contract.
Send your application to: urs.adm@societageografica.it and urs.stat@societageografica.it with a CV in EU format and a motivation letter, in English language, including at least three references (names and contact details). The deadline for receiving applications is 15 May 2025. Applications received after that date will not be considered.
Only shortlisted candidates will be contacted. SGI reserves the right to fill the position before the closing date of the published vacancy in case a suitable candidate is identified. SGI reserves the right not to fill the position in case a suitable candidate could not be identified by the present job vacancy.
