Country Administrator – Reports to the Country Delegate
Starting date: 10th of January 2018
Duration: 1 year
Duty station: Lebanon (Beirut, Zahleh, Tyr)
Terre des Hommes Italia (TDH IT) is an International NGO member of the Terre des Hommes International Federation, and of several Italian NGOs coordinating bodies, including CINI, the Italian Network of International NGOs. Terre des Hommes Italia (TDH IT) assists more than 1 million children and their families and communities, in 21 countries. We implement relief and mid-term programs and projects in the fields of education, primary health, protection, PSS and children’s rights.
Terre des Hommes Italy works in Lebanon since 2006, where it has implemented several educational and psychosocial, emergency, relief and mid-term interventions together with its National partners in the remote and deprived areas of the countries and in the Palestinian refugee camps, for the benefit of the vulnerable Lebanese and Palestinian population and the Syrian Refugee community.
Since the beginning of the Syria crisis, with the support of various donors (ECHO, UNICEF, UNHCR, Private Donors, Terre des Hommes NL, Italian Development Cooperation Agency, Italian Ministry of Foreign Affairs) TDH IT has provided assistance to Syrian refugee families fleeing their country and looking for shelter in Lebanon, as well as to the Lebanese host communities.
Within this context TDH Italia is looking for a Country Administrator based in Beirut due to join our Delegation’s managerial team.
Tasks and Responsibilities:
1. Accounting and Financial Management
Responsible for the relationship between the Delegation and TDH HQ financial dpt.
Overall supervision of the correct planning and implementation of financial, procurement and budgetary procedures in line with Terre des Hommes standards and procedures
Management of the Delegation accounting system
Follow up of the Delegation budget and quarterly revision of expenses and forecast, including timely sharing with the Country Delegate and the Desk Officer of any delays/changes incurred
Oversee the management of the bank accounts and monthly monitoring of Delegation cash-flow and of the cashbooks and bank/cash reconciliations of the three TDH offices in the country to be shared with the HQ
In coordination with TDH office in Tyr, supervise TDH bank accounts’ signatories
Preparation and follow up on the cost-sharing plan of the Delegation in coordination with HQ
Supervise the program/office administrators in the preparation of the Budget follow up, analyze gaps between planned budgets and actual expenses and anticipate financial risks
Once revised and approved, send financial documents to the HQ (hard and soft-copies) according to the agreed upon shipment plan
2. Reporting and Audits
Coordination and supervision of financial audits and/or other financial control mechanisms implemented by the donors, local authorities, HQ due within the programs/country offices
Revision of interim and final financial reports of all TDH projects/programs according to the donors’ procedures.
3. Coordination and Capacity Building
Coordination and supervision of TDH financial, and accounting staff (including supervision of data entry in the accounting software, training and supervision of staff responsible of the data entry)
Supporting TDH nationalization strategy through capacity building of the national staff on financial and accounting issues/tools/procedures.
4. Logistics & Procurement
Oversee Procurement and Logistic Office and direct authority on the Delegation’s Head of Logistics
Supervising the Head of Logistics on: 1. developing and supervising the implementation of a monitoring system of the projects’ and Delegation’s assets and offices, including the inventory. 2.· the preparation and follow up of the requests for waiver to be addressed TDH HQ once approved by the Delegate.
5. Planning and general support to the Delegation
Contribute to the support of TDH Delegate in the financial planning of the activities of the Foundation in the country, in reporting accordingly (initial planning, mid-year reviews, final reporting) and in supervising the implementation of the related budgets
Participation to the development of the Admin and Procedural tools at the Delegation level, when required.
Other tasks upon request of Delegate, when needed.
Qualifications, skills, and experience:
Bachelor’s degree, and preferably post-graduate university degree, in Business and Administration or alike
Perfect acquaintance with main donors (ECHO-UN-EU- Italian Cooperation) procedures
At least 4 years of experience as administrator in an NGO, of which at least 3 spent abroad; previous experience in the Middle East is a strong asset
Sound experience and knowledge of effective financial and budgetary control and grant management
Proven experience with using financial or accounting software (previous experience with SAGA is an asset) and sound knowledge of double entry accounting
Excellent computer skills with high proficiency in Microsoft Word and Excel
Excellent ability to analyze information, evaluate options and to think and plan strategically
Previous proven experience in developing a team, and ability to lead, motivate and develop others’ skills
Sound oral and written communication skills, including the ability to interact with diverse stakeholders and to work as part of a team
Fluency in written and spoken English, knowledge of Arabic is an asset; knowledge of Italian is a plus
Excellent organizational and reporting skills, precision, rapidity, dependability, and ability to manage and prioritize multiple tasks and meet tight deadlines
Willingness and capacity to be flexible and patient when challenged by difficult and frustrating working conditions
Prepared to live and work in an uncertain security environment
Only applications from holders of passports allowing easy entry into the Country will be considered.
HOW TO APPLY:
Send a CV and a Motivation letter to firstname.lastname@example.org quoting in the mail’s object: LEB-9-2017
The selection process may be concluded before its formal end as soon as the suitable candidate is identified. TDH apologizes in advance as only shortlisted candidates will be contacted.