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AVSI – Operation Manager – Sud Sudan

La ONG Avsi sta selezionando un/a Operation Manager da inserire nella sua operatività in Sud Sudan. Durata contratto 12 mesi.  Scadenza candidature 15 giugno 2018



Operation Manager South Sudan

Country: South Sudan

Closing Date:  15th of June 2018

Duty Station: Juba, South Sudan

Period: 1 year (renewable)

Starting Date:  1st of July 2018


Main objective:

Under the lead of the Country Director, Play a key role in the development and implementation of the country programme direction and strategy

Ensure compliance with AVSI policies and local laws including NGO law, tax, employment, Health & Safety, Insurance and any other applicable laws, providing a framework for effective policy implementation

Developing and implementing annual departmental plans in line with the country annual plan and measuring performance against key indicators

Comply and support the implementation and correct application in all AVSI South Sudan offices and field bases of all Procedures (South Sudan Operations Manual) and guidelines and actively engage in problem solving through informed and innovative solutions

Represent AVSI in technical forums and to donors and other external stakeholders (including the media) as requested by the Country Director

Understand and uphold AVSI core values and behaviours (focus on outcomes, initiative; integrity, accountability, and realizing potential) and ensure their adoption and implementation by all staff


Reporting to: AVSI South Sudan Country Representative


Specific duties:


As a member of the Strategic Management Team

Under the lead of the Country Director, to play a key role in setting /developing as well as implementing policy and strategic direction of the country programme

To actively engage in problem solving through informed and innovative solutions

To comply and support the implementation of all procedures and guidelines

To support AVSI teams in delivery of quality programmes through coordination, advice, information sharing & analysis

To co-ordinate activities between all field sites in South Sudan and the country office in Juba


Operational Management

Represent AVSI South Sudan in technical forums and to donors and other external stakeholders (including the media), when requested by the Country Director

Overall responsibility for effective and efficient management of the field projects consistent with the project management cycle and AVSI’s systems, policies and procedures

Ensure compliance by providing a framework for effective policy implementation

Ensure the developing and implementation of annual departmental plans (finance and administration, HR, Logistic) in line with AVSI HQ policies

Work closely with the Country Director, Logistics, HR, Administration Managers as well as Program Managers to ensure quality programme implementation

Maintain grant management database and oversee grant management including timely reporting in line with the relevant donor contracts and compliance requirements

Ensure adherence to timelines for all relevant proposals and review as necessary

Line-manage the AVSI Project Coordinators to ensure that appropriate management, administration, personnel, logistic, finance, and communication systems are in place and followed

Coordinate activities and maintain continuous communication flow between the field sites and the country office in Juba

Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the team, Country Director, local stakeholders and project partners

Through regular field visits and good communication with field sites provide sound technical advice on the operational aspects of project management i.e. logistics, HR, finance and administration


Programme Development

Ensure all relevant authorities are included in the planning and implementation of projects as appropriate

Draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team and financial staff

Proactively contribute to programme development and strategy



Ensure all projects adhere to AVSI’s systems and procedures (administrative, financial and logistical) so that effective and efficient support functions contribute to improvement of programme  quality

Ensure that project implementation meets donor compliance requirements

Together with the Administration and Finance Manager, Logistics Manager and Human Resources Manager, provide the Project Coordinators the necessary support to ensure appropriate AVSI administrative, financial and logistics systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently

Ensure AVSI in complies with all legal and bureaucratic requirements in country

Support field sites in the timely preparation of projected expenditures each month (cash book management) and discuss/analyse monthly Financial Planning and reports

Exercise accurate budget control and ensure financial management at project sites are in line with relevant project proposals

Oversee budgets revision/realignments for submission to donors and provide advice and assistance where necessary

Ensure that an overview of project spending and financial reporting is maintained and

provide advice and assistance whenever required


Human Resource Management

Plan national and international staff requirements and liaise with the Human Resource Manager

Work with Country Director to maintain up-to-date job descriptions for international staff

Together with the HR Manager and Project Coordinators prepare and maintain job descriptions for national staff

Ensure that AVSI’s staff policies and procedures are understood and correctly followed

In liaison with the Country Director ensure that new members are adequately briefed on arrival in the Country and Field offices and debriefed when departing

Together with HR Manager and Project Coordinators ensure a robust recruitment and selection process and a legally compliant disciplinary and dismissal procedure is established for national staff



With the Country Director’s approval, represent AVSI to donors, local institutions and authorities, NGOs and other parties as necessary


Essential Requirement:

University degree in Business Administration, Economics or equivalent

2 years of experience in development/Humanitarian context

At least 2 years of experience as finance/administration manager

Proficient knowledge of English (written and oral)

Proficient knowledge of the standard IT software

Strong capacities of financial management and planning

Leadership and training skills

Corporate managing and organizational skills

Capacities of managing of external audits


How to apply:

Send your CV by email to Please, specify in the subject of the mail the code of the position you are applying for. Only short-listed candidates will be contacted. Code: 2418-OM-SUD


Include also:

Name, position and contacts (telephone and mail) of two referees.

First date of availability to take up place in the field.


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