GCV – Logistic Manager – Libano

La ONG GVC sta selezionando un/a Logistic Manager da inserire nella sua operatività in Libano. Tipo contratto: consultancy. Durata contratto: 12 mesi. Scadenza candidature 30 settembre 2018

Logistic Manager (Consultancy)
Location: Zahle, Lebanon, with field visit all over the country
Job Title: Logistics Manager (Consultancy)
Type of contract: Consultancy 4 months
Starting date: ASAP
Monthly Net Salary Range: 3000-3500 EUR
Application deadline: 30/09/2018
Application procedures: Send your CV and cover letter to job.openings@gvc-italia.org with reference L16 only preselected candidates will be contacted; the applications will be reviewed as they are received and the position may be awarded before the deadline

Job description
GVC has been working in Lebanon since 2006, and within the Syrian crises response since 2012. Historically the organization has implemented activities related to basic assistance, WASH service provision and infrastructure; livelihood and protection and inclusion activities. Currently GVC works in both Humanitarian and Development, aiming to:
Provide access to basic assistance;
Strengthen the protection of vulnerable communities through an integrated community-based approach;
Enhance socio-economic development;
Improve local water provision system through No Revenue Water approach.
At present the main donors are: Italian Cooperation (AICS), EU (ECHO, MADAD Trust Fund), UNHCR, and OCHA.
Within this framework, GVC is recruiting a Logistics Manager (consultant) who will be responsible to design the overall logistics department strategy, SOPS, tools and procedures and train and coach the logistics team in the management and implementation the strategy.

Main tasks and responsibilities:
Ensure the respect of GVC and donor Logistics guidelines (management of purchase, stock, supply, equipment, vehicle) on the mission and put in place relevant procedures and SOP
Train, coach, technically supervise and provide a logistical support to the different GVC offices and Logistic team
Coordinate the logistics activities all over the mission by being in support and in close collaboration with the project staff and the support staff
Report on regular basis about all logistics activities within the mission to the Area Manager and Country Representative

REPRESENTATION
Establish links and Active participation to logistics and information meetings (NGO coordination, etc.);

GENERAL COORDINATION
Setup coordination routine system and tools (meetings, reports, situation points, etc.) to ensure a smooth diffusion of relevant information (logistics) at mission level;
Train and Coach logistics support and advice specifically to the Project team on regular basis. Frequent movement have to be expected between the different offices;
Ensure a pro-active link between the field (needs) and logistics team (needs & support) and play a continuous interface role;

PURCHASE MANAGEMENT
Ensure the respect of GVC (and donor if required) purchase procedure and establish operational mechanisms
Identify and plan the mission purchases in collaboration with logisticians and Managers
Create mechanisms to ensure the quality of the purchase and the delivery deadlines;
Establish a Follow up of the order/purchase until delivery
Ensure regular purchases follow up in close collaboration with the Administration Department for down payments and monthly budget follow up.
Create and ensure preparation of weekly procurement follow up updates according to the format available at the mission

STOCKS MANAGEMENT
Ensure the respect of GVC (and donor if required) stock management procedure and produce operational tools and SOPs
Set up/improve a mechanism to Manage regular inventory (monthly, quarterly, yearly) for the different items stored within the mission
Plan the stock supplying according to local constraints
Improve the warehouse management and control system;
Ensure the security and the follow up of the equipment used on the mission (identification, inventory, affectation);
Ensure the security and the follow up of the communication and IT equipment (and supplies) on the mission (identification, inventory, affectation) ;

VEHICLE MANAGEMENT AND MAINTENANCE
Ensure the respect of GVC (and donor if required) vehicle management procedure and operationalize tools
Supervise the general follow up of the mission vehicles (consummation checks, movement planning, etc.)
Ensure a regular maintenance on the different vehicle of the mission, setup appropriate maintenance contract with supplier or ensure an appropriate repair process with local technicians
Handle transport contract negotiation with suppliers and follow up;
Define the more relevant means of transport for goods delivery and process the administrative formalities related to (by road, by plane, by boat, etc.).

TEAM MANAGEMENT
Train and ensure strict application and respect of the Internal Regulation by your related staff. You can suggest to the administrator precision/adaptation of certain rules taking into account the specific context of the mission (security, social life, leaves, etc.);
Advice on team organization and distribution of tasks

REPORTING
Centralize all logistics information available on the mission and consolidate a monthly report (into the proper reporting form) to be delivered to the managers & the HQ.
Prepare a weekly report to be delivered to the CR and AM
Participate to the monthly situation report (SITREP) by providing relevant data related to your position;
Professional experience
High degree diploma is recommended in Logistics
Strong experience in the related field (minimum 5 years)
Experience in NGO compulsory, preferably in emergency context and MENA
English mandatory (oral and written)
Strong interpersonal and intercultural skills
Ability to work under high pressure with a great level of personal organisation
Diplomacy sense

Professional capacities skills:
Fluent in English both written and verbal
Good leadership and communication skills
Understanding of and commitment to humanitarian principles and values
Highly organised and able to work respecting deadlines
Passionate in the job, flexibility to adjust to changes
Ability to work in team with respect
Driving licence

Will constitute an asset:
Previous experience in the Middle East
Knowledge of the humanitarian context in Lebanon.
Knowledge of Arabic