La ONG Un Ponte Per – Upp è alla ricerca di un/a Head of Mission e un/a Head of Office per la sua operatività in Nord Est Siria e Iraq. Scadenza invio candidature 30 ottobre 2018
HEAD OF MISSION – NORTH EAST SYRIA
POSITION: Head of Mission
CODE: NES-HOM
COUNTRY: North East Syria and Iraq
PERIOD: 12 months, from November
CLOSING DATE: 30th October 2018
MAIN TASKS AND RESPONSIBILITIES:
Proactively suggesting and planning for the development and continuation of current programmes and activities to ensure the sustainability of the mission. Contributing with the PMs to the relevant project developments that Desk Officers supervise.
Ensuring that the quality of activities implemented at country level is within UPP operational standards, procedures and code of conduct.
Organizing monthly meetings individually and collectively with the Mission relevant staff, in order to harmonize the networking and external relation functions with the work on the field.
Identifying general shortfalls and bottlenecks that require immediate action and, accordingly, proposing corrective measures in agreement with the HoO(s) and the CR.
Liaising and reporting results of meetings to UPP HQ to timely elaborate efficient solutions.
Suggesting contacts, partnerships and networking leading to the success of the programs.
Monitoring and analysing Strategic and Response Plans released by Donors and Local Authorities and inform HQ accordingly. Taking the lead in assuring UPP presence in all relevant response plans.
Represent UPP in coordination meetings and working groups related to ongoing activities and programmes.
Maintaining and widening relationships with institutions, international aid agencies, NGOs and individual donors.
Assuring the visibility of the organization activities in the area.
ESSENTIAL REQUIREMENTS:
University degree in accounting or equivalent working experience in international studies, public policy, political science or law or related fields
At least 5 years professional work experience in management position in NGOs
Experience in grant management with a range of external donors and emergency projects
Experience of reporting and monitoring to tight deadlines
Strong management, mentoring and interpersonal skills, including the ability to establish and maintain effective working relationships with all program staff in the Mission, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining strict impartiality and objectivity;
Ability to demonstrate initiative, be proactive and offer a solution-oriented approach
Determined and committed to high quality standards
Ability to establish effective working relationships at all levels internally and externally
Ability to prioritize work, meet deadlines and work calmly under pressure, while maintaining flexibility and enthusiastic approach
Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
Knowledge of regional political history and developments
Diplomatic and negotiating skills
Professional fluency in the English and Italian languages and ability to draft and edit documents clearly and concisely;
Demonstrable ability to be perceived as neutral, impartial and fair in a multilateral diplomatic context;
DESIRABLE REQUIREMENTS:
Knowledge of Arabic.
Experience in working in field operation/s, particularly in crisis area with multinational and international organizations;
Experience in results-based programme management;
HOW TO APPLY: Interested candidates are invited to submit a detailed CV, a brief cover letter to address the requirements above and contact information for two professional references to: vacancy@unponteper.it . Please reference “Head Of Mission – Name Surname” in the subject line of your email application. Only shortlisted candidates will be contacted. Please name the files attached to your application as follow: surname_name_CV, surname_name_CL, etc.
HEAD OF OFFICE – IRAQ
Position: Head of Office Dohuk – IRAQ
Duration: 1 year renewable with 3 months probation
Starting from: November 2018
Deadline: 30th October 2018
GENERAL CONTEXT
Un ponte per… (UPP) is an Italian Ngo and no-profit organization established in 1991. It began its activities as “Un Ponte per Baghdad”, right after the end of bombings on Iraq, with the aim of organizing solidarity initiatives in support of the Iraqi civil society.
Later on, the Un ponte per… activities have been extended to Serbia and other MENA countries.
In Iraq, during the last 20 years the association has been implementing projects in the fields sanitation, culture and education thanks to the support of Italian and international donors.
After the 2003 conflict, UPP started to support Iraqi civil society in its effort to protect the cultural heritage, the human and environmental rights, the minorities, and to defend freedom of expression and association. Following the last regional conflicts the association has been also active in the field of humanitarian interventions, first aid and on-going distribution of basic living needs.
Organization setting: the appointed Head of Office refers directly to the Country Representative and Head of mission and to the Head of Financial Department, and is conversely reference point to all appointed PMs and administrative personnel of all UPP project staff based in Dohuk.
Tasks and responsibilities:
Coordination and financial supervision of the UPP General cash and account of the projects administrated in Dohuk;
Ensure and enforce compliance with Anti-Fraud, Anti-Terrorism, Anti-Corruption policies at UPP and those of donors throughout the Dohuk office;
Support and promptly activate disciplinary processes against suspicion of violation of CoC, ICRC CoC, Whistleblowing and PSEA policies with the coordination of eligible line management;
Support UPP Head of Administrative Department at HQ in preparing country’s yearly financial forecast (staff, running, shared and indirect costs) and regularly monitor related allocations and coverage;
Monitoring the overall management and logistics related to Dohuk Office, taking measures to ensure an efficient and on-standard decision making on UPP related facilities for the relevant projects in NES and Dohuk;
Identify financial shortfalls and bottlenecks related to expenditure in the implementation of planned activities that would require immediate action and propose corrective measures accordingly;
Organize regular staff meetings in Dohuk, with a view to resume and monitor the overall performance in terms of coordination and intersections, and identify gaps and cross-cutting issues to address with an office approach;
Financial coordination and supervision, including cashbooks, bank accounts and timely and quality financial reporting by the related PMs and administrative staff of the UPP projects administered in Dohuk office;
Supervise external and internal audits and micro-assessements preparation, in accordance and cooperation with the Administrative Desk appointed for projects in Dohuk.
In coordination with appointed Administrative Desk for NES, with a view to ensure compliance with principles for accounting, project financial management and in particular for the enforcement of anti-fraud, anti-corruption and anti-terrorism, provide training, briefing and orientation for finance and logistics staff of UPP in NES, and underpin related capacity building of local partners.
Propose positions opening to HoM and HQ upon compelling need or project set, recruit, supervise, support and evaluate local staff for Dohuk office and for administrative posts in NES.
Essential Requirements:
University degree in accounting, in international studies, public policy, political science or law or related fields or equivalent working experience
At least 4 years professional work experience in finance in NGOs
Experience of financial reporting and grant management with a range of external donors
Experience of reporting and monitoring to tight deadlines
Effective financial management skills and knowledge of finance systems and procedures
Excellent organizational skills with the ability to coordinate activities
Good literacy, numeracy and IT skills including Excel
Ability to demonstrate initiative, be proactive and offer a solution-oriented approach
Determined and committed to high quality standards
Ability to establish effective working relationships at all levels internally and externally
Excellent communication and interpersonal skills
Ability to prioritize work, meet deadlines and work calmly under pressure, while maintaining flexibility and enthusiastic approach
Fluency in English and Italian is required, Arabic is an asset.
HOW TO APPLY: Interested candidates are invited to submit a detailed CV, a brief cover letter to address the requirements above and contact information for two professional references to: vacancy@unponteper.it by the 30th October. Please reference “Head of Office Dohuk” in the subject line of your email application. Only shortlisted candidates will be contacted.
