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Helpcode Italia – Coordinatore Progetto AICS – Libia/Tunisia

Helpcode Italia sta selezionando un/a Coordinatore Progetto da inserire nella sua operatività in Libia/Tunisia. Durata 10 mesi. Scadenza candidature 04/07/2021

Coordinatore Progetto AICS – Libia/Tunisia

HELPCODE is looking for a special, creative person, able to launch herself/himself beyond the obstacles to find alternative solutions to daily problems, with an enterprising spirit and enthusiasm, to manage a Health and Protection Project in Libya funded by the Italian Agency for Development Cooperation (AICS)

Professional profile: Project Coordinator Libya

Department: Project Unit

Location: Tunis, with possibility of missions to Libya

Duration of contract: 10 months

Salary: Remuneration will be defined coherently with the candidate’s past experience and in line with the parameters of international donors

Starting date: August 2021

Objective: The Project Coordinator will be responsible for ensuring that the project objectives are achieved in line with the contract and with Helpcode and Donor procedures.

S/he will contribute to the development of the Organization’s presence in the project area and will keep the relation with local stakeholders and Donor’s representatives.

Main responsibilities and tasks

Project management

  • Ensures an effective planning and implementation of the project as well as timely delivery of services in line with the targets set in the project description.
  • Guarantees an efficient financial management for the project, in compliance with Helpcode model and donor regulations
  • Conducts regular meetings with the project staff and support them (as needed) to follow up on project implementation including revision of targets against achievements, identification of gaps in the response in order to define needed adjustments in the implementation
  • Ensure the relationship with the different actors of the project (donor, local partner, local authorities…)
  • Overlook at the activities implemented by the project partners

Team Management & Human Resources Management

  • Ensures project team management and coordination
  • Ensures regular performance evaluation of project staff (national and international and apical staff from the local partners, as needed) in line with internal regulations.
  • Ensures timely recruitment of national staff, in coordination with relevant support staff, as per Helpcode policy for staff recruitment.
  • Ensures respect of and adherence to Helpcode rules and regulations, code of conduct and PSEA.
  • Ensures and proposing capacity-building opportunities for national staff, keeping clear oversight and reporting on trainings attended and conducted by national staff.

Financial Management and procurement

  • Prepares and ensures regular update of financial plan,
  • Verifies and approves purchase, in line with the budget and the financial and procurement plan.
  • Verifies on a weekly basis the bookkeeping entries in the Helpcode accounting spreadsheets; verifies budget line allocations, budget expenditure status against actual delivery and the financial plan for the project implementation period.
  • Ensures purchases of goods, services, supplies are in line with the relevant Helpcode procurement guidelines and procurement plan
  • Verifies the list of expenditures, prior to finalizing the interim and final financial reports.
  • Holds final responsibility for verification of all support documents.

Monitoring, evaluation and reporting

  • Delivers timely quality reporting on project activities (Monthly, Mid-Year, final report), including findings in terms of impact on individual and communities.
  • Provides monthly updates to the Country Representative about project progress including achievements vs targets using Helpcode and donors’ monitoring tools
  • Prepares and implements a Monitoring and Evaluation plan

Project Strategy, reporting and planning

  • Contributes to the formulation of new projects as well as of the program strategy for the respective area of intervention
  • Ensures a comprehensive vision of the intervention strengthening the synergies with other projects implemented in the area.
  • Collaborates with the Country Representative, the other Project Coordinators and the Technical Teams in order to integrate the different intervention in the same long term strategy.

Coordination and representation

  • Establishes and manages relations pertaining to project activities, with relevant stakeholders, local authorities, relevant donors and institutions. (donor, partner organizations, other stakeholders)
  • Is responsible for the partnership management (MoU, follow up, instalment…)
  • Proactively participates and represents Helpcode in relevant working groups at the regional level
  • Proactively engages in bi-lateral meetings with other INGOs and NGOs active in relevant sectors and geographical areas to avoid duplication, ensure coordination and referral and work for complementary efforts.
  • Ensures systematic information and update sharing with the Country Representative and relevant colleagues.

Required skills

  • At least 4 years experience in similar position
  • Ability to solve problems independently with innovative and creative approaches
  • Project cycle management and preparation of narrative and financial reports
  • Ability to solve problems independently with innovative and creative approaches
  • Ability to plan and implement strategies
  • Skills and aptitude for staff training
  • Good command of English, excellent Italian written and spoken
  • Autonomy in the management of administrative software, apps, etc.

Preferential requirements

  • Experience in Libya
  • Knowledge of the AICS procedures
  • Knowledge of the main donors’ procedures (i.e. ECHO, EU, BHA OFDA)
  • Technical expertise applicable to Health
  • Experience in institutional strengthening and in building project and strategic partnerships

To apply, send your CV, accompanied by 2 references and a cover letter by 4th July 2021 to indicating the reference PCLIB2021

Please note that only pre-selected candidates will receive a response.

On Helpcode

We believe in change.

A change that pushes us to do better and better, to reach new goals.

We support growth.

The growth of each child in a healthy family, in a safe school and in a serene and reliable community.

We invest in the future.

A future to which we look with concrete actions, aimed at giving lasting results in the field of children’s rights, starting from today.

We are Helpcode. We do what we say and say what we do; because living a childhood is the right of every child.

Our ideas on diversity

At Helpcode we value and invite diversity into our workforce as we know it is one of the factors that make us qualified to deal with the complex environments we work in.  We see diversity as one of our organizational strengths. Our aim is to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.

At Helpcode we welcome applications from qualified individuals, irrespective of their race, religion, skin color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic. Our policies encourage a workplace free from discrimination and any form of harassment.

We are constantly seeking to improve our policies and practices to be at the forefront of workplace diversity and inclusion standards, in line with human rights principles.

HELPCODE is an international solidarity organization, active since 1988 in various countries of Africa (Tunisia, Libya, Mozambique and RD Congo), Middle East (Yemen) and Asia (Nepal, Cambodia) working in education, protection, health,  renewable energy, wash, nutrition and agricultural).


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