Eligible Applicants: This position is advertised open to internal and external applicants.
Procedures and Eligibility: Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS). Applicants must be locally recruited within the country of their employment.
Duties and Qualifications: Human Resources Assistant
Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).
The workforce in the AOR is well-informed of the organisation’s human resources policies and practices.
UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.
– Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
– Assist in processing local staff members—- contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
– Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
– Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
– Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
– Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
– Perform other related duties as required.
– Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
– Initiate routine correspondence on HR matters for the authorizing officer’s approval.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Fluency in English and working knowledge of another relevant UN language or local language.
(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)
DESIRABLE QUALIFICATIONS & COMPETENCIES
- Field experience with UNHCR and/or with other humanitarian organizations is an asset.
- Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
- High IT affinity and working experience of PeopleSoft/MSRP.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
- Core Competencies Accountability Communication Organizational Awareness Teamwork & Collaboration Commitment to Continuous Learning Client & Result Orientation
- Managerial Competencies Not applicable.
- Cross-Functional Competencies Planning and Organizing
- Language Requirements: Please note that English and Italian are essential for this Job Opening.
This is a regular position (PN10035892). Initial appointment will be on Fixed-Term contract for one year. Expected Entry on Duty: January 2022. Only short-listed candidates will be contacted. Assessment of short-listed candidates will comprise of both an interview and a written test. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). All applications will be treated with the strictest confidentiality. In case of any queries, please contact the HR Team at firstname.lastname@example.org. See below for this postion’s Operational Context
Italy remains one of the major gateways to Europe for persons of concern who seek protection to Europe, most of them come by sea via the Mediterranean. In 2020, 34,154 migrants and refugees originating from 57 countries arrived in Italy by sea, while in 2021 an increase in sea arrivals was recorded with 27,834 arrivals registered up until 29/7/2021, a 109% increase compared to the same period in 2020 and 660% increase compared to 2019. Yet, by the end of 2020, some 80,000 asylum-seekers and beneficiaries of international protection were accommodated in reception facilities in Italy and fewer individuals left the reception system in 2020 due to the extension of reception conditions and challenges PoC faced identifying alternatives due to the pandemic.
As for 2020 and 2021, it is anticipated that Italy might keep its borders open in 2022 despite the pandemic and continue to receive nearly half of all asylum-seekers arriving in Europe by sea as well as an increasing number arriving by land and air, particularly Venezuelans via Spain. While there have been fluctuations in levels of arrivals, the drivers of the movements from the Sahel, Tigray and other countries moving along the Central Mediterranean and Balkan routes remain or worsen as a result of the negative impacts of the global pandemic. While there is hope for positive political change in Libya, it is anticipated that arrivals to Italy by sea from these countries will remain elevated also in 2022.
In this context the HR Assistant is expected to perform the duties listed above; it will receive direct supervision from the HR Associate and indirect guidance from senior staff in the operation also from other sections and units.
UNHCR looks for suitable candidates, with a sound knowledge of the Italian operational context as well as expertise on the areas described in the job description. International background and previous UNHCR experience is an asset.
Closing Date: The closing date for submission of applications is Tuesday 21 September 2021 (23:59 Geneva time).