Backstopping Officer (Finance and administrative management)
Duty station: Italy, Rome
Sector: EU funded Project management
Start: December 1st 2021
Position: Backstopping Officer (Finance and administrative management) at the Research and Development Unit of the Italian Geographical Society. Part-time or full time.
Duration: 12 months with a 2-months’ probation, renewable.
Background: The Research and Development Unit of the Italian Geographical Society is currently seeking a backstopping officer of EU funded projects with previous experience to join our team at our head office located in the Villa Celimontana, Piazza SS. Giovanni e Paolo, Rome, Italy. The officer will be in charge of the administrative tasks for the management of EU projects within the EU International partnership, service contracts and grants.
The Italian Geographical Society [Società Geografica Italiana, SGI], founded in 1867, is a no profit and research institution that pursues goals of general interest in the fields of geography, statistics, population dynamics, sustainable development, and international cooperation for development, in accordance with the international principles and criteria established by the United Nations, other international organisations, the European Union and Italian governing bodies.
The international cooperation activities are implemented through its Research and Development Unit [Unità di Ricerca e Sviluppo, URS], established together with the Public University of Rome “Roma Tre”. The URS and its staff promote and implement research and development activities mainly in the fields of population science and statistics, geospatial information, statistical information systems, censuses and statistical surveys, statistical data collection, data analysis and data dissemination.
Contract management with in-house administrative offices, donors, partners, and offices in other countries
Administrative backstopping, budget management and control
Responsibility for timesheets and other documentation for financial management and monitoring
Payments related to project activities and liaison with country local offices
Preparation of financial reports and liaison with project auditors
Expert search, negotiation, and recruitment of experts
Preparation of contracts for experts and liaison with in-house administrative offices
Preparation and supervision of missions of experts
Data archiving (paper and electronic)
Support URS’s Director and project coordinators in monitoring and evaluation, quality assurance of deliverables
Eventual implementation of short-term missions in other countries
Any other duties as may be assigned by the URS Director or project coordinators in financial and administrative project management.
Project Management (desirable):
Networking with partner institutions and companies, formation of consortia for tendering
Preparation of pre-qualifications documents and proposals, methodologies and financial proposals for international financing institutions such as EU, World Bank, AICS
Tender coordination and preparation
Academic degree in social sciences, economics, statistics, or relevant fields
Minimum 2 years of experience in project backstopping (no experience, but willingness to learn can be considered)
Proven experience in project management in a multicultural environment
Knowledge of donor agencies’ management, administrative procedures, and technical requirements (EU, PRAG procedures)
Familiar with administrative manuals and guidelines used by EU and AICS for international development cooperation
Excellent analytical and writing skills in English and Italian
Proven communication skills and teamwork oriented
Willingness to travel
Professional level of language skills in English and Italian. A further language will be an asset.
Prioritise actions and tasks, meet tight deadlines
Knowledge of Microsoft Office package and communication tools
Possession of analytical skills
Ability to take the initiative and work independently under the guidance of the URS’s Director or project coordinators.
Application deadline: 25-11-2021
Salary and type of contract: According to qualifications and previous experience.
How to apply: Send your application to: firstname.lastname@example.org and email@example.com with a CV in EU format and a motivation letter, including at least two references (names and contact details). Applications that do not meet the above-mentioned requirements will not be considered. The deadline for receiving applications is the 25th of November 2021. Applications received after that date will not be considered. Only shortlisted candidates will be contacted. SGI reserves the right to fill the position before the closing date of the published vacancy in case a suitable candidate is identified.