Cesvi Fondazione Onlus sta selezionando un/a Administrator da inserire nella sua operatività in Iraq . Durata 5 months, renewable mesi. Scadenza candidature 13/03/2022
WORK CONTEXT
Cesvi has been working in Iraq since 2018, focusing on the sectors of Emergency Livelihoods, Multi-Purpose Cash Transfer, Agriculture and Food Security, responding to the needs created by the protracted humanitarian crisis and aggravated by the most recent economic crisis in favour of the most vulnerable sections of the population such as displaced people, recently arrived Syrian refugees and host communities.
Cesvi has currently 2 offices in Iraq: 1 main coordination office in Erbil and 1 field office in Dhouk.
A new AICS-funded project will start in April 2022 to improve Protection and GBV support for women from refugees, IDPs and host communities. The project promotes the access to quality integrated protection services while strengthening the community networks of civil society organisations engaged in response to gender-based violence; it will be located in Duhok and Halabja Governorates and will be implemented in collaboration with a local NGO.
JOB DESCRIPTION
The collaboration is scheduled to start in April 2022.
The main duty station will be the Country Office in Erbil, with regular visits to project’s areas (Duhok and Halabja).
The Administrator will refer to the Emergency Area Manager in HQ and the Head of Mission (HoM) in the field. He/she will work in close collaboration with Cesvi staff in Iraq.
Main tasks and duties
Financial monitoring of the projects implemented in the Country
o On a monthly basis, check the completeness of proofs of payment received from the accountant, in coordination with Project Managers (PM)
o Support the accountants in updating projects’ Prime entries
o Update the Budget Forecast Update (BFU) on monthly basis in collaboration with the PM
o Every two months, submission of BFU to the HQ in collaboration with the PM and under the supervision of the HoM
o Prepare and Update Share costs plan on quarterly basis in strict collaboration with HoM
o Supervise local admin staff for the management of petty cash, cash book and bank books and signed (after verification) the reconciliation
o Prepare draft of interim financial reports and final financial reports
o Assist each PM in the preparation of the cash flow needed and the requests for Funds to the HQ or Requests for Payment
o Assist each PM in the preparation of the procurement plans and its update
o Assist each PM in the procurement procedures
o Organize training meetings on administrative procedures (for partners and local staff)
o Support PM/HoM in drafting budgets for new proposals
o Timely and accurate archive project and office documents, in coordination with PM and HoM
Donors’ Audit and Expenditure verification and Country Audit for registration: Supervise the organization of all Donor’s Audit requests and Expenditure verification in coordination with HQ, according to Cesvi external audit procedure
Support the efficient office management and logistics
o Apply Cesvi internal Procurement procedures in the Country and contribute to their update and improvement in collaboration with the Operations Manager, HoM and HQ
o Supervise the Operations Manager in the overall program and base procurement
o Ensure the correct management of Cesvi’s assets and inventory update
Guarantee the correct HR management for local staff
o Apply Cesvi internal HR procedures in the Country and contribute to their update and improvement in collaboration with the HoM and HQ
o Supervise that staff contracts are defined according to local laws
o Revision of the monthly payroll and salary payments
o Verify the correct allocation of staff costs
o Supervise that contracts are regularly registered by the competent authorities and that taxes and social insurance are deducted and deposited according to national tax regulation
o In collaboration with the HoM, prepare staff trainings plan
o Ensure the Recruitment Cycle (post vacancies, short-list CV’s, arrange interviews, maintain candidate employment applications, conduct reference checks, extend offers, send rejection letters for unsuccessful applicants, update recruitment report, etc.)
ESSENTIAL REQUIREMENTS
- University degree in accounting, finance, economics or related disciplines
- Minimum 3 years’ experience in financial and administrative management of cooperation and development projects
- Strong skills in financial monitoring, planning and follow-up
- Strong budgeting and financial management skills
- Accountancy skills
- Ability to prepare financial reports/ new budget proposal/ forecast and financial planning
- Experience in managing grant contracts
- Good knowledge of main donors’ administrative rules and procurement procedures, in particular AICS (Italian Agency for Cooperation and Development) and UN
- Experience in setting up and reinforcing procedures and systems for financial management and control, and reviewing them for efficiency when appropriate
- Communication skills with ability to work closely and support with local, expatriate and partners’ staff
- Demonstrated attention to detail, ability to follow procedures
- Cross cultural awareness, sensitivity, and patience
- Very flexible and with a positive attitude
- Fluency in English, written and spoken.
High proficiency of Italian – written and spoken. Please note that the project’s Donor operates in Italian. Therefore, it is of utmost importance for the candidate to be proficient in Italian. Candidates that do not fulfill such requirement will NOT be taken into account.
Computer literacy, particularly in Microsoft Office Programmes such as Word and Excel as well as accounting packages & other database competencies
DESIRABLE REQUIREMENTS
- Prior experience of working within a complex country programme in an emergency response or fragile state
- Prior experience in the financial management and reporting of AICS-funded projects
- Skills in developing, delivering and evaluating training for staff members
- Prior experience in managing of external Audits on implemented projects
SAFEGUARDING
Cesvi has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners.
Cesvi commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.
HEALTH SAFEGUARDING
Cesvi pays particular attention to safeguarding the health of all the human resources of the Organisation. Therefore, in order to protect its staff, an assessment of their suitability for the position in each mission is carried out before departure. Such assessment is done by the Occupational Doctor of the Organisation, who will also examine the vaccination coverage, including the anti-Covid19 vaccination.
Please note: due to the high number of applications we receive we are unable to provide feedback if unsuccessful at applicant stage. Only short-listed candidates will be updated on the status of their application.
