WEWORLD – Procurement & Logistics Support – Italia

WeWorld sta selezionando un/a Procurement & Logistics Support da inserire nella sua operatività in Italia. Durata 1 mese. Scadenza candidature 16/02/2022

Procurement & Logistics Support – Italia

Reporting Relationship: Country Representative Syria

Location: Damascus, Syria (Remote)

Type of contract: 1 months

Deadline: 16/02/2022

Starting date: End of February 2022

Gross Salary: to be defined according to the candidate’s profile

Description:

WeWorld-GVC, recently constituted from the merger of two NGOs, is an Italian secular and independent organization working since 1971 in international cooperation and humanitarian aid. Present in 29 countries with 128 projects, WeWorld-GVC operates in the following areas of assistance: human rights (gender equality, prevention and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, global citizenship education, quality teaching and international volunteering. WeWorld-GVC works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive world. Supports people overcoming emergencies and guarantees a life with dignity, opportunities and a better future through human and economic development programs, in the framework of the 2030 Agenda. Joining the WeWorld-GVC team means being part of the development of a dynamic organization where the contribution of each staff member is promoted and valued, working together towards the collective achievement of shared goals and vision. At present, the main donors are Italy (AICS), the EU (DG ECHO), UNICEF, OCHA, UNHABITAT and Belgium (DGD).

Working context:

The presence of WeWorld-GVC in Syria dates back to 2011, providing humanitarian assistance to the Syrian population and IDPs through several interventions funded by multiple donors (ECHO, UN-OCHA, UNICEF, AICS – Italian cooperation Agency). WeWorld-GVC has focused its action in Aleppo, Rural Damascus and Deir-Ez-Zor HTR areas implementing Education and Wash interventions. Educational interventions, in line with INEE standards and the Back to School strategy, are aiming at strengthening the educational system promoting access to quality education through the creation of protective and inclusive learning spaces with disability and gender-sensitive Wash infrastructures, teacher training on active education and psychosocial support. The Wash projects have focused in increasing access to safe water for the vulnerable population, through the reparation of water and sanitation infrastructures, rehabilitation and equipment of filling points and the promotion of appropriate hygiene practices. WEWORLD-GVC is currently present in Syria with a coordination office in Damascus and two field offices operating in Aleppo and Deir-Ez-Zor.

Job description

WeWorld-GVC is recruiting a Procurement & Logistics Support home-based for supporting the Syria mission. She/He works under the direct responsibility of the Country Representative and under the technical management of the Logistic Coordinator and Programme Manager. She/He works in coordination with: The Logistics teams, Country Finance Manager, Syrian Programs Coordinators and the Projects Managers.

Main tasks and responsibilities

Ensures strict application and respect of WeWorld-GVC and donors procurement procedures and guidelines
Support Logistics unit in implementing correct procurement procedures with the supervision of the Procurement and Logistic Coordinator and Programme Manager
Responsible for drafting of Tender Dossiers and related documentation
Responsible to follow up procurement procedures including competitive bidding, local & international tendering with the supervision of the Procurement and Logistic Coordinator
Support the Evaluation Committee during the evaluation session
Responsible for drafting the Tender Evaluation Report
Drafting Supply, Service, Works and Framework Contracts
Responsible for following up the contracts
Coordinate with the Local administrators and Procurement and Logistic Coordinator to ensure correct payment terms and schedules are respected for supplier payments
Compliance to procurement procedures across WeWorld-GVC mission and prevent risks of fraud, collusion, and conflict of interest
Responsible for archiving of procurement documents to ensure effective organization and compliance for audits and reviews
Provide timely, correct and complete procurement-related documentation and data for interim and final reports to the Procurement and logistics Coordinator, in coordination with Project Manager / Project Focal Points and Finance Department, according to donors’ requests
Supporting the team
Support the team for Procurement Plan creation and updating
Input procurement data for Interim and final procurement reports in accordance to donor needs

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge

Degrees/qualifications in logistics, trading, international relationships, law, project management, engineering
Deep understanding of the Syria context
Excellent communication (oral and writing) skills in English

Professional experience

At least 1 years in humanitarian sector
Strategic Planning experience with strong analytical skills
Experience in wash/constructions/education in emergency
Previous experience in logistics and procurement is desirable
Previous experience in Programme management
Previous experience in Humanitarian context

Personal skills

Excellent team spirit, high ethical standards and coordination skills
Dedicated and able to manage stressful situations
Highly organized and details oriented
Planning, organization and teamwork skills
Proactive and dynamic attitude
Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts
Interpersonal skills and intercultural approach
Good listening and communication skills
Good negotiation and conflict resolution skills
Strong commitment to the Mission of WeWorld-GVC, genuine interest for international cooperation development topics
Demonstrates integrity with regards to NGO values and ethical standards
Displays cultural, gender, religion, nationality and age sensitivity and adaptability
Treats all people fairly without favouritism