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WEWORLD – Programs Assistant – Italia

WeWorld sta selezionando un/a Programs Assistant Middle East and Asia da inserire nella sua operatività in Italia. Durata 6 mesi. Scadenza candidature 15/04/2022

Programs Assistant Middle East and Asia – Italia

Position: Programs Assistant Middle East and Asia

Location: Bologna/Milan

Type of contract: 6 months

Starting date: ASAP

Gross Salary: to be defined according to the candidate’s profile

Application deadline: 15/04/2022


WeWorld-GVC, recently constituted from the merger of two NGOs, is an Italian secular and independent organization working since 1971 in international cooperation and humanitarian aid. Present in 25 countries with 128 projects, WeWorld-GVC operates in the following areas of assistance: human rights (gender equality, prevention and combating violence against children and women, migration), humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, global citizenship education, quality teaching and international volunteering. WeWorld-GVC works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive world. Supports people overcoming emergencies and guarantees a life with dignity, opportunities and a better future through human and economic development programmes, in the framework of the 2030 Agenda. Joining the WeWorld-GVC team means being part of the development of a dynamic organization where the contribution of each staff member is promoted and valued, working together towards the collective achievement of shared goals and vision.

Job description

WeWorld-GVC is recruiting a Programs Assistant for the area of Middle East and Asia (MEA), she/he works under the direct responsibility of the Desk Officer MEA.

Main functions and duties

  • Provide Secretarial and Logistic Support
  • Upon request, respond or drafts responses to routine correspondence and other communications
  • Proof-read documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format
  • Provide secretarial and administration support to the IPD team preparing and/or processing administrative requests/documents
  • Maintain calendar/schedules monitoring changes and communicating relevant information to appropriate staff
  • Maintain and update logs, files and records in established format for future use
  • Review, record, distribute and/or process mail and other documents including follow-up
  • Attend meetings, prepare minutes, and monitor follow-up activities
  • When requested make travel and hotel reservations, prepares travel documentation including visa and insurance for expatriate staff and IPD team members Country Offices visits
  • Respond to information requests and inquiries (e.g. file search, etc.), and as necessary, refer inquiries to appropriate personnel for handling
  • Provide Administrative and Programmes Support
  • Assist DESK Officer (DO) in compiling all necessary supporting documentation for project proposal submission
  • Preparing and monitoring checklists of all the administrative documentation needed for the project proposals
  • Support the DO in a wide range of office support and administrative functions according to related SoPs
  • Support the production of ad-hoc material (i.e. for communication, donor engagement, etc.) based on programmes information
  • Support the production of projects profiles for WeWorld-GVC website
  • Assist in the preparation of presentation materials using appropriate technology/software.
  • Where applicable, assist in the verification of receipts and accuracy of requisite documents, approvals and signatures to ensure compliance with relevant legal, financial and other requirements.
  • Perform general administrative tasks (e.g. arrangements for meetings and training workshops, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.)
  • Perform other duties as assigned by DO, Regional Coordinator and International Programmes Director.


Qualifications and Knowledge:

  • Possessing a Bachelor or Master degree in International Relations, Political Science, International Cooperation or other relevant field.
  • Fluency in Italian and English (advanced verbal and written skills).
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Previous experience international NGOs will be considered an asset.

Professional experience:

  • At least 1 year of professional experience in an international NGOs

Skills and Abilities:

  • Capable of working in team and supporting staff
  • Excellent communication skills and sensitivity in dealing with partners and stakeholders on critical issues.
  • Very flexible, patient and with a positive attitude.
  • Dynamic and willing to take initiative to complete tasks assigned.
  • Problem-solver approach with demonstrated resourcefulness in setting priorities and creating efficiencies.
  • Strong commitment to the Mission of WeWorld-GVC, genuine interest for international cooperation development topics.
  • Demonstrates integrity by modelling the NGO values and ethical standards; displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Other information:

The recruitment process may be closed early if a suitable candidate is found.

How to Apply:

Please send your CV and a motivation letter at the following link:

La ricerca si intende aperta a tutti senza distinzione di genere (L. 903/77 e 125/91) e a persone di tutte le età e di tutte le nazionalità, ai sensi dei D.Lgs. 215-216/03. Per l’elevato numero di candidature, ci scusiamo anticipatamente, daremo riscontro solo ai profili ritenuti idonei al ruolo. Verranno esaminati i curriculum contenenti l’autorizzazione al Trattamento dei dati personali ai sensi della legislazione vigente. La ricerca potrà essere chiusa anticipatamente, ove si individuasse una candidatura in linea con il profilo ricercato.

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