Country Finance Coordinator – Iraq
INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job Title: Country Finance Coordinator
Duty station: Erbil (with regular field visits to other field bases)
Starting date: 17/07/2022
Contract duration: 12 months (initial 4 months as probation contract)
Reporting to: Head of Mission
Supervision of: 1 Deputy Country Finance Coordinator and technical oversight of finance Dept
Dependents: Accompanied duty station
General context of the project
INTERSOS has been present in Iraq since 2003 and currently operates across Ninewa, Salah Al Din (SAD), Erbil, and Sulaymaniyah Governorates. INTERSOS thematic sectors of intervention are Protection, Education and Health. The INTERSOS coordination office is in Erbil with bases located in Tikrit, Mosul, Telafar and Sulaymaniyah and programming presence in other areas of Ninewa, SAD and the Kurdistan region. As of 2021, INTERSOS has over 300 national staff, 18 expat staff and 200 volunteers working in Iraq. By applying an integrated programmatic approach, INTERSOS provides essential lifesaving services to women, men, girls and boys in IDP, refugee and host communities in its areas of intervention.
In the Protection sector, INTERSOS is one of the main actors in Iraq, providing a comprehensive package of protection services spanning both in-camp and out-of-camp locations. The services include protection monitoring (flagging urgent protection concerns and trends to UNHCR and the protection cluster, including beneficiary profiling and direct referral to specialized services), MHPSS, case management (for GBV, Child Protection, and PwSN), legal assistance, counseling, and court representation. Current health programming includes supporting the provision of free and integrated primary health care (PHC) and implementing a pilot project to strengthen non-communicable disease diagnosis and treatment in primary health clinics and facilitating outreach health services through community health volunteers (CHVs). In Education, INTERSOS has supported access to formal and non-formal education for Syrian refugees and Iraqi IDPs in camp and urban settings, particularly in Kurdistan.
The current context in Iraq provides an exciting opportunity for its programming to transition from what has largely been traditional humanitarian interventions (during and after the conflict with ISIS in significant parts of the country) to longer-term durable solutions, stabilization, and development interventions.
General purpose of the position
The Country Finance Coordinator is responsible for the technical implementation of all accounting and financial activities of the mission and its programs. He/she supports the Head of Mission in ensuring financial accountability and compliance with donor and the organization’s rules and procedures, and the professional and efficient management of the mission’s financial resources. With the support and supervision of the HoM, he/she is overall responsible for the management of the mission’s financial staff, ensuring that their needs for technical and other support are adequately met, and that they understand and fully adhere to finance-related SOPs and other rules, and that there is smooth communication and teamwork within the finance department.
He/she advises on the preparations and development of the mission’s finance-related SOPs; develops and maintains adequate tools to ensure accurate financial data, budget verification, and financial planning; verifies all financial processes within the mission including checking the quality of supporting documents and prepares project financial reports to donors with the support and supervision of the Regional Finance Coordinator.
Main responsibilities and tasks
- Financial and administrative control tasks
- Register transactions in PN (Prima Nota)
- Regularly update and manage NPW (financial tool)
- Is responsible for the administration of the cash account, ensuring compliance with the approved budget
- Support the Head of Mission in the allocation of shared costs/indirect costs in budgets
- Support the Head of Mission and Programme Coordinator in the preparation of the budgets for new proposals and concept notes
- Ensure the correct processing of the budget, verifying conformity and consistency of expenditure items, as well as compliance with existing procedures
- Assess new administrative needs in relation to estimated activities
- Support in the preparation of budget modification for different projects throughout the year
- Prepare interim and final financial reports and submit them to the Head of Mission and the Regional Financial Coordinator for approval
- Update the economic and financial situation of the mission and related projects for expenditures, appropriations, available cash, and liquidity
- Support the Head of Mission in the preparation, monitoring, and management of the structural expenditure file
- Ensure the correct monitoring of the budget of the mission and related projects for expenditure, appropriations, available cash, and liquidity
- Ensure the correct processing of the budget, verifying the conformity and consistency of the expenditure items, as well as the compliance with the procedures in force
- Check that the inventory and related documents are maintained
- Ensure that payments made to suppliers are in strict compliance with internal procedures, based upon adequate supporting documentation and internal validations
- Prepare financial reports to be signed by the Head of Mission and submitted to the partners
- Prepare and carry out in-country audits and transmit to HQ the documents for all projects to be audited
- Provide the Regional Finance Coordinator with official documentation on individual projects and contracts
- Compliance with internal and external donor procedures
- Ensure compliance with and be accountable for adherence to INTERSOS and donor procedures in all financial and administrative aspects of the mission
- Establish, organize, and manage the administrative files of the mission and on-site projects, based on the criteria defined by the Protocols and the indications of the Regional Finance Coordinator
- Support the preparation of the internal and external audit
- Purchases of goods, works, and services:
- Ensure financial validation for procurement processes for goods, works, and services and compliance with Intersos and donor procedures
- Verify expenditure/procurement commitments and finances
- Verify that procurement expenditures and commitments are in line with budget availability and level of expenditure (IMP)
- Supervise the payment of salaries
- Manage the local personnel register, subdivided by the project. Submit documentation for tax and social security payments due to the relevant authorities, also during the Audit
- Ensure proper cash management in the mission and at a base level
- Assume responsibility for the administration of the cash account
- Ensure full adherence to security protocols and policies set by INTERSOS globally and by the Head of Mission related to the transfer and storage of cash within the mission.
- Manage the mission’s bank accounts and provide the Regional Financial Coordinator with monthly bank statements and bank reconciliations
- Provide the Regional Financial Coordinator with monthly cash reconciliations
- Any other task requested by the Head of Mission and the Regional Finance Coordinator
Required profile and experience
An advanced university degree from a recognized academic institution in one or more of the following areas is preferred: Finance Management, Business Administration, Management, International Economics, International Development, and Contract/Commercial Law.
- Minimum of 5 years of relevant work experience in Finance/Administration in INGO.
- Previous experience with UNHCR-funded projects is an asset
- Fast learner, adapts and responds to change, flexible.
- Demonstrated leadership and very good interpersonal/communication skills.
- Excellent knowledge of Microsoft Office (especially Excel).
- Proven experience in managing and empowering teams to work in a cohesive, high-performing manner.
Fluency in English is required. Knowledge of Arabic is an asset but not essential.
- Ability to build, motivate and inspire teams.
- Ability to network and establish good relations with stakeholders, internally and externally, at all levels.
- Able to work with people of all backgrounds and cultures, displaying commitment and respect to all.
- Ability to perform and assure high accuracy in work under stress; stress resilient.
- Positive and solution-oriented personality.
Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.