AICS – Logistics officer – Sudan

AICS – sede di Khartoum sta selezionando un/a Logistics officer da inserire nella sua operatività in Sudan . Durata 12 mesi. Scadenza candidature 07/03/2023

The Logistics officer – national will be responsible for:

Updating inventory list
Checking purchase orders against stock levels.
- Coordinate and manage the overall procurement and logistics.
- Ensure conformity to procedures and timely delivery of goods and services.
- Collect quotations, market surveys, ordering, monitoring, receipt, conformity checks according to purchase/services requests.
- Coordinate the organization of national and international travel including booking vehicles and accommodation, purchasing tickets and travel insurance, arranging visas, logistics, etc. for project experts, partners and staff.
- Provide logistical support for all activities related to the implementation of the programme
- Assist the Project Manager to develop the budget for necessary budgets for all activities, events and organized within the framework of the project.
- Coordinate and manage all administrative and logistical arrangements for the efficient and timely organization of workshops/meetings/activities. This also includes dais arrangements, conference seating arrangements, audio-visual equipment, scheduling of food and beverage, etc.
- For workshops and meetings, manage the pre- workshops/meetings. registration process for participants and take the lead in coordinating the in-country travel and accommodation of the non-resident participants, including coordinating airport transfers and hotel bookings, and for other secretarial assistance to the participants.
- For workshops and meetings, establish a registration desk during the workshops/meetings and prepare the list of participants with all details of the workshops/meetings (Description, date and venue) complete with Name, Signature, Organization, Position held, email and telephone number and ensure that is filled by all participants, keep minutes of the workshops/meetings and share with Project Manager;
- Lead and facilitate the design and production of all activities/workshops/meetings materials (including conference kits, signage, invitation cards etc.), and conference stage (podium, screen and stage set-ups, hall decorations, complementary feeding-related props, flex, banners, etc.).