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CESVI – Program Manager – Ucraina

CESVI FONDAZIONE ONLUS sta selezionando un/a Program Manager da inserire nella sua operatività in Ucraina. Durata 10 mesi. Tipo contratto: Scadenza candidature 01/10/2023


CESVI was one of the first Italian NGOs to intervene in Ukraine, from the early stages of the war and the first to reach Bucha. Since the first days of the conflict, CESVI has intervened in the oblast of Bucha/Kyiv, and in partnership with Alliance2015 partners in the olbasts of Khmelnytskyi and Ternopil, Poltava, Zaporizhizhia, assisting the local population and the IDPs with psychological support for children and adults, financial support, NFI for IDPs collective centres and humanitarian hubs, rehabilitation and equipment of kindergartens, equipment and support of heating points during the months of winter aggravated from electricity shortages due to the missile attacks on the infrastructure, and contribution to humanitarian aid convoys to distribute primary goods.

CESVI will expand its presence in the oblast of Kharkiv, Mykolaiv and Kherson responding to the needs of the population in the front-line areas in cooperation with its international and national partners with cash, Wash, MHPSS and child protection assistance.


The main duty station will be the Country Office in Kyiv, with regular missions in the field of implementation of the project Kharkiv, Mykolaiv, and Kherson when the security conditions will allow it.

The Program Manager is responsible for the overall coordination of the implementation of projects in Ukraine.

In particular, s/he will contribute to:

· Ensuring the correct implementation of the program activities as per expected outputs, outcomes and impact, and the timeline from all partners involved in the consortium

· Ensuring the quality of the narrative and financial reports submitted from all partners of the consortium

· Ensuring strong and consistent Cesvi representation in Cluster, Working Group (WG), Area Coordination and stakeholders meeting in Ukraine.

Main responsibilities:

· Constant supervision of the program, monitoring qualitative implementation as well as sound budget spending of projects and coordinating CESVI and partners’ staff in direct implementation, ensuring full procedural compliance

· Ensure high quality reporting, in line with CESVI and Donor’s guidelines

· Review of any variations for the extension or revision of the program, contracts related to the program activities

· Active participation in the new donors’ acquisition: identification of new projects within Cesvi’s sector, support the entire process of finalizing new proposals in collaboration with the senior management team

· Provide inputs to Head of Mission in the revision of the internal procedures manual

· Provide inputs to HR resource planning, including ensuring compliance in financial operations, budgeting and administration

· Ensuring strategic coherence and vision of the newly defined country strategy and programming, based on active participation in the conduction of assessments, drafting new proposals and amendments

· Ensuring the capacity building of the national partners of the consortium through training deliveries and the development of tools in collaboration with protection and MHPSS specialist

· Ensure effective coordination of partners involved in project implementation

· Other duties assigned by the direct supervisor related to the implementation of the program.



  • Bachelor’s Degree in humanitarian assistance, social work, human rights, international law, social studies or another appropriate field; Postgraduate degree preferred


  • Consistent experience in program management (more than 5 years), including project cycle management, proposal writing, budget development and management, internal and external reporting
  • More than 5 years of field experience and broad knowledge of characteristics relevant to conflict-affected or post-conflict contexts, and specific operational experience in emergency and recovery programming
  • Experience in the implementation of Protection activities
  • Experience in coordinating activities implemented in consortium with national and international partners
  • Demonstrated experience in meeting high, evidence-based monitoring and evaluation standards
  • Experience with different institutional donors, mainly the EU and UN agencies
  • Experience in coordination of the work plan with international and national partners in challenging environments
  • Sound experience in delivering outputs under tight deadlines
  • Ability for rapid analysis of very complex issues, strong decision-making, and translation of programmatic learning and priorities into operational strategies
  • Good team leadership and conflict resolution skills, consensus team building, and adaptability
  • Ability and willingness to work in remote and isolated locations with ever-changing security scenarios
  • Good computer and IT skills
  • Strong communication and writing skills in English


  • Prior experience in Ukraine
  • Experience in promotion of CSO organizational development, local actor capacity building also through third-party financing
  • Certified attendance to personal security training such as HEAT


CESVI has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners.

CESVI commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.


CESVI pays particular attention to safeguarding the health of all the human resources of the Organisation. Therefore, in order to protect its staff, an assessment of their suitability for the position in each mission is carried out before departure. Such assessment is done by the Occupational Doctor of the Organisation, who will also examine the vaccination coverage, including the anti-Covid19 vaccination.

Please note: due to the high number of applications we receive we are unable to provide feedback if unsuccessful at applicant stage. Only short-listed candidates will be updated on the status of their applications.


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