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ICU – Procurement Officer – Paesi vari

ICU – ISTITUTO PER LA COOPERAZIONE UNIVERSITARIA sta selezionando un/a Procurement Officer da inserire nella sua operatività in Rwanda/Libano/other. Durata 12 mesi. Tipo contratto: Scadenza candidature 05/05/2023

Type of contract: expatriate or local, 12 months, renewable. Compensation depending on the profile and proved experience of the candidate

Job Description: the Procurement Officer is responsible for all phases of tendering and procurement activities like evaluating suppliers, products, and services, negotiating contracts, approving purchases, maintaining accurate records and ensuring that approved purchases are cost-efficient and of high quality. The Procurement Officer must know and have a very good command of PRAGs (the practical guide on contract procedures for European Union external action).


  • Excellent knowledge and command of EU PRAGs
  • At least 5 years’ continuous experience in drafting and managing procurement procedures (above €60,000)
  • Experience in drafting and managing international tenders above €300,000 is a plus
  • Excellent negotiation skills and ability to relate to and manage suppliers
  • Familiarity with procurement laws and regulations; understanding of standard contract terms and conditions to mitigate legal risk
  • Fluent knowledge of English (C1 level), French and Italian could be a plus but they are not required
  • Excellent knowledge of the Office package, particularly Microsoft Excel
  • Ability to work as part of a team and deal with multicultural

Main tasks

  • Ensure the preparation, implementation and monitoring of the Country Procurement Plans to fulfil the approved yearly Country Budget, segmented into discrete categories of goods and services, in accordance with the Procurement Policies defined in the Administrative and Financial Manual, and in a timely and efficient way
  • Ensure  the   definition   and   implementation   of Procurement Strategies individually tailored to each specific category, to execute the Country Acquisition Plan, in collaboration with all the departments interested in purchasing of goods or services
  • Execute the Procurement Process at each stage
  • Preparation and drafting of documents, including contracts)
  • Identification and invitation of suppliers
  • Evaluation of offers and comparative analysis
  • Negotiation
  • Contract signing
  • Lead the Sourcing Process by conducting Local Market Assessment (LMA) and Supplier Audit (MQAS), seeking for eligible vendor compliant with the Essential Requirements in term of Ethical Standard, appropriate Economical and Financial Capability, adequate Professional and Technical Skills, and Quality Standard;
  • Ensure the implementation of a Vendor Management System (Vendor List)
  • Be responsible, at country level, for the development of Pricing Structures and Comparative Analysis Model based on technical, qualitative and economic criteria to award the tender

How to send your application

Please send to the following docs in pdf format:

  • Up-to-date CV in Italian or in English
  • Motivational letter (in Italian or in English) where at least the following 5 items are addressed: A) any prior knowledge of ICU or its collaborators, B) major procurement/tender written, published and awarded C) expected gross annual salary or consulting fee, D) date of first availability, E) preferred

The subject line of the email should be “PROCUREMENT – application of NAME/SURNAME”

Due to the high number of applications, only pre-selected candidates will be contacted.


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