INTERSOS sta selezionando un/a Grants Control and Compliance Officer- HQ da inserire nella sua operatività in Italia. Durata 24 mesi. Tipo contratto: Co.co.co. Scadenza candidature 04/08/2023
Grants Control and Compliance Officer- HQ
INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job Title: Grants Control and Compliance Officer
Code: SR-00 8158
Duty station: Rome HQ with regular visits to Field Offices
Starting date: 01/09/2023
Contract duration:24 months
Reporting to: Head of Grants and Compliance Unit
Dependents: Non-family duty station
General context of the project
INTERSOS is a humanitarian organisation founded in 1992, working on the frontlines of crisis situations. In its countries of operation, INTERSOS intervenes to assist the most vulnerable populations affected by conflicts, extreme poverty, natural and manmade disasters in challenging and hard-to-reach areas, where the humanitarian needs continue to be the greatest and where the humanitarian presence is often weak. In such contexts, INTERSOS focuses on providing forcibly displaced populations and host communities with life-saving humanitarian assistance, in the areas of Protection, Health & Nutrition, as well as WASH and Shelter.
INTERSOS operations are guided by its Charter of Values and by the humanitarian principles of humanity, neutrality, impartiality, and independence. Every intervention is characterized by the centrality of the human being, the principle from which INTERSOS values descend. Specifically, INTERSOS is borderless, impartial, independent, sensitive to local cultures, attentive to local capacity, professional in solidarity, and transparent. INTERSOS also adheres to the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief.
We recognize diversity as a core value for the Organization, in line with its fundamental principles. INTERSOS is therefore committed to creating an inclusive workplace environment that promotes diversity, equality, and inclusion. INTERSOS encourages applications from qualified candidates from diverse backgrounds, regardless of age, gender identity, race, ethnic background, sexual orientation, disability, ethnicity, or nationality.
General purpose of the position
- The Grants Control & Compliance officer serves as INTERSOS wide focal point for donor grants and related reporting to ensure compliance, due diligence, and efficiency. The objective is to ensure that good-quality proposals and reports are submitted to donors on time and that compliance is maintained.
- The purpose of the Grants Control & Compliance Officer position is to provide essential grant management support (including reporting, requirements, timely and quality proposal, and internal & external communication) to the missions and regional offices in order to achieve high-quality programming, to ensure the quality of relationship with donors and the respect of reporting deadlines.
- The Grants Control & Compliance Officer supports the effort of the Grant Unit in his organizational alignment and change management process tailoring INTERSOS internal procedures to suit donors’ requirements and clear processes to achieve the Organizational objectives included in the strategic plan.
Main responsibilities and tasks
1 – Compliance
- Ensure that grants are executed in compliance with donor requirements through their full lifecycle from pre-award planning to final reporting,
- Provide study and analysis, support and expertise on strategic donors identified by the Organization Action Plan, with the aim to contribute to INTERSOS compliance and accountability.
- Working closely with technical experts, regional grant and reporting officer, finance team and MEAL to develop, write and submit proposal narratives and budgets.
- Ensure day-to-day support and continued monitoring acting as the primary point of contact and resource for the identified donors.
- Manage access to the donor’s portal at proposal, implementation, and reporting stages. Maintain an updated INTERSOS profile in donor systems (Appel, AAMP, Pador, etc.).
- Review and summarize the donor awards, memorandums of understanding, sub-agreements, contracts, flag any points that might challenge INTERSOS procedures, and support contract negotiations.
- Facilitate the headquarter audit in coordination with Finance and Programme department.
- Maintain central grants tracking system, repository, and central reporting calendar, issuing reminders and notifications as needed.
- Participate together with programmes department, to donors meetings for application check-in. Take part in field visits, upon the Head of Unit request and the needs of the mission.
- Coordinate the finalization of donor reports ensuring consistency between narrative, annexes & financial reports and that they meet quality standards.
- Ensure before submission that financial and program reports, adhere to donor standards and requirements in terms of forms, templates, and coherence.
- Provide internal reports for the Head of Unit/Director General on the quality of reporting to donors.
- Work in accordance with the reporting schedule in close collaboration with the regional team.
- Ensure the availability and consistency, from the program and MEAL team, of the necessary data and information allowing the submission of reports, in accordance with the original project proposal or previous reports.
3- Knowledge management
- Collaborate with Human Resources Dep. in ensuring that relevant staff of all departments are informed of donor requirements.
- Support in providing new hires recruited with onboarding and induction sessions. S/he prepares grant regulation brief and donor profile and adjusts as necessary.
- Conduct regular visits to field offices and project sites with the purpose of developing staff and providing guidance and technical advice on donor new regulations and guidelines.
Required profile and experience
- Bachelor’s Degree
- 3 years of experience in humanitarian and/or development projects with institutional donors and at least 1 year of experience in a grants management position in a humanitarian context;
- Good knowledge of humanitarian donor guidelines and procedures;
- Strong reporting skills.
- Flexible and team-oriented able to handle intense work pressure, tight deadlines, and ad hoc demands;
- Attention to detail and structured way of approaching tasks;
- Good knowledge of MS Office (Word, Excel, Outlook, power point);
- Readiness to commit and adhere to the values, mission and vision of INTERSOS.
- Advanced proficiency in speaking and writing English and ability to transform documents and reports;
- Fluency in French language.
- Strong team spirit, comfortable in a multi-cultural environment;
- Excellent analytical skills, observation and analysis capacity;
- Attention to detail and structured way of approaching tasks;
- Ability to plan ahead and output oriented;
- Able to ensure quick quality delivery in stressful environment;
- Ability to adhere to deadlines and respect line management.
HOW TO APPLY:
Interested candidates are invited to apply following the link below:
Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.