AVSI – Regional Operations Manager Latin America – Brasile

FONDAZIONE AVSI sta selezionando un/a Operation Manager Latin America da inserire nella sua operatività in America Latina. Durata 12 mesi. Tipo contratto: Tempo det. Scadenza candidature 09/12/2023

Role: Regional Operations Manager Latin America

Publishing date: 24/11/2023

Deadline: 09/12/2023

Starting date: from January 2024

Period: 12 months, renewable,

Duty Station: Salvador Bahia (Brazil) with periodic missions to AVSI Latin America offices (Subsidiaries, AVSI Mexico AC and AVSI Venezuela)

Language proficiency

Proficient knowledge of Portuguese (written and oral) C1
Proficient knowledge of Spanish (written and oral) C1
Proficient knowledge of English (written and oral) B2

Reporting structure:

Regional Manager AVSI Latin America
Administration and Financial Reporting (feedback provider)

Aim of the position:

The Regional Operational Manager is in charge for monitoring the operational process in all AVSI Latin America offices, ensuring a good and efficient management of projects supporting activities, providing correct quantitative and qualitative information and maintaining clear and trustful internal control on the management of the annual AVSI Latin America region budget. The position requires corporate managing and organizational skills, knowledge about accounting rules, managing of external audits and local technical staff empowerment through direct supervision in order to promote a positive professional growth.

As a point of reference in the AVSI Latin America structure, s/he will have to take part at the definition of strategies that support programs.

Main Responsibilities:

Under the lead of the Regional Manager, play a key role in the development and implementation of the country program direction and strategy
Ensure compliance with AVSI policies and supervise compliance with local laws including NGO law, tax, employment, Health & Safety, Insurance and any other applicable laws, providing a framework for effective policy implementation
Developing and implementing annual departmental plan in line with the regional annual plan and measuring performance against key indicators
Comply and support the implementation and correct application in all AVSI Latin America offices of all procedures and guidelines and actively engage in problem solving through informed and innovative solutions
Supervises the work of the national Operational Managers and the Operations Offices (Operations, Logistics, Finances, Administration, Human Resources)
Understand and uphold AVSI core values and behaviours (focus on outcomes, initiative, integrity, accountability, and realizing potential) and ensure their adoption and implementation by all staff
Work closely with the Regional Manager and Managers of AVSI Latin America Offices and the persons in charge of Administration, Logistics and Human Resources.

Main Tasks:

Compliance

To comply and support the implementation of all procedures and guidelines and ensure compliance by providing a framework for effective policy implementation.
To ensure all projects adhere to AVSI’s systems and procedures (administrative, financial, and logistical) so that effective and efficient support functions contribute to improvement of programme quality.
Ensure that project implementation meets donor compliance requirements.
To support country AVSI teams in delivery of quality programmes through coordination, advice, information sharing & analysis
Together with the country Operations Managers to provide the Project Coordinators the necessary support to ensure appropriate AVSI administrative, financial and logistics systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently.
To supervise AVSI’s compliance with all legal and bureaucratic requirements in country.
To supervise compliance with AVSI policies and local laws including NGO law, tax, and any other applicable local laws, providing a framework for effective policy implementation concerning operations.
To supervise budget control and financial management at project sites are in line with relevant project proposals.
To oversee budgets revision/realignments for submission to donors and provide advice and assistance where necessary.

Operational Management

To ensure the developing and implementation of annual country departmental plans (finance and administration, logistic) in line with the regional annual plan and measuring performance against key indicators
To work closely with the Country Representatives, Operations Manager as well as Program Managers to ensure quality programme implementation.
To ensure trough the country Operation Managers that appropriate management, administration, logistic, finance, and communication systems are in place and followed.
To coordinate activities and maintain continuous communication flow between the country offices and the regional office.
Support and supervise country offices in the timely preparation of projected expenditures each month (cash book management) and discuss/analyse monthly Financial Planning and reports.
To supervise monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the team, local stakeholders, and project partners.
Through regular field visits and good communication with country offices to provide sound technical advice on the operational aspects of project management i.e., logistics, finance and administration.
To provide guidance on internal processes for internal controls, approvals, monitoring spending, and making budget adjustments in line with operational and programmatic needs and with donor requirements.
To improve the efficiency and efficacy of country operation departments, improving segregation of tasks, work, and communication flows
To strengthen capacity of administration / logistic staff through ad hoc and on the job training
To support the coordination between operations and the other departments to ensure alignment.
To actively engage in problem solving through informed and innovative solutions
To ensure that an overview of project spending and financial reporting is maintained.
Any other tasks identified by the supervisors

Programme Development

Under the lead of the Regional Manager, to play a key role in setting /developing as well as implementing policy and strategic direction of the country programme.
Proactively contribute to programme development and strategy
Ensure all relevant authorities are included in the planning and implementation of projects as appropriate.
Supervise drawing up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team and financial staff.

Essential Requirement:

Education: University degree in Business Administration, Economics or equivalent
Work experience: at least 3 years of experience in development/Humanitarian context, preferably in an operational position.

Required skills and experiences: