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ASIA – Desk Assistant – Italia

ASIA sta selezionando un Desk Assistant da inserire nella sua operatività in Italia. Durata 12 mesi. Scadenza candidature 15/04/2021

Area/department: Projects
Starting Mission ASAP
Based in: Rome and home-based
Internal relations: Staff HQ
External relations: Projects staff
New Position? yes
Position length: 1 year
Allocation: ongoing projects, as needed
Nationality Italian
Reference gross salary/month Range RAL 18.000 – 19.200

ASIA (Associazione per la Solidarietà Internazionale in Asia), in an International NGO based in Italy. We work since 1988 in Tibetan areas in PRC with different kind of projects (mainly on Education, Cultural Heritage Protection, Emergency, Environment, Traditional Health System, Long Distance Sponsorship, WASH, Rural Development). ASIA works also in India, Bhutan, Myanmar, Inner Mongolia and Nepal. For further information:


  • Support to the work of the International Desks
  • Availability and ability to interact and collaborate with other sectors of the organization (Administration & Finance, Global Citizenship Education, Long Distance Sponsorship, Communication & Fundraising)



Deontology, motivation, teamwork, organization and planning, results focused, stress resistance, adaptability and flexibility, effective communication, technical knowledge, problem solving, inspirational leadership, negotiation, innovation and creativity, strategic vision.

 Knowledge and experience required:

Academic background:
Degree (five-year or 3 + 2) or Master in relevant sectors for ASIA
Project cycle management and/or project development

Management skills and proved knowledge of the procedures of the main national and international donors (UE, UN agencies, AICS, etc.)

Technical specific knowledge:
Good organizational skills
Management skills
Knowledge in project cycle management
Strong and proved ability to write successful project proposal (different donors). Please, specify in the CV the donors.
Excellent reporting skills
Knowledge of the reporting procedures of the main institutional donors (AICS donor procedures is mandatory)

Personal Abilities:
Strong ability in coordination and teamwork
Excellent communication skill
Dynamic and willing to take initiative to complete tasks assigned
Ability to work for goals in compliance with deadlines
Problem solving skills
Strong commitment to the Mission of ASIA, genuine interest for international cooperation development topics and curious of the surrounding cultural contexts

Previous experience (years):
At least 2.5 years in a similar position or at least 2 years’experience in the field in development projects (preferably in Asia)

Organization knowledge:
Excellent ability in planning and monitoring

Languages: Italian, English fluent

IT systems: Computer skills including Windows and Microsoft Office/Excel
Mobility (national/ international)
Flexible with respect to working hours and place of work.

Resident in Rome or willing to move to Rome


 In strict cooperation with the HQ and local staff:

 Support for writing new projects proposals (Nepal, Myanmar, Bhutan, Tibet, Mongolia)

  • After the mandate to start up an identification study, he/she provides remote support to the responsible of identification;
  • He/she examines the need assessment and finalize the project proposal (concept notes or full proposals) in collaboration with the staff in loco and submits it to the International Desk (ID) for approval.

Support for the revision of monitoring reports of ongoing projects

  • He/she revises the final version of the reports requested by the donor according to their procedures (technical reports, requests for modification, no cost extensions etc) before sending to the International Desk.
  • He/she ensures compliance with deadlines and urges local staff to meet them

Support in reviewing project budgets

  • He/she supports in the preparation of budget of any future initiatives
  • He/she supports in reviewing project budgets and cash flows

Support for project management in particular in Myanmar and Mongolia

  • He/she establishes, where required, daily contacts with the local project staff for its direct management
  • He/she revises the internal monthly progress reports

If required and if the international context allows it, participate in assessment missions aimed at identifying and writing new projects and / or opening new countries

Cooperate and interact with all the ASIA HQ department:

  • Fundraising & Communication: support the International Desk in sharing information about the projects and work on the identification of new donors for international projects
  • Administration & Finance: support the International Desk and Admin & Fin Department in budget forecasting and revision, as well as new budgets preparation
  • Long Distance Sponsorship: where required, support the International Desk and LDS department in the coordination of the field staff in charge of LDS


Candidates are invited to send within (15.04.2021) to the following attachments (object “Desk Assistant”)

  • Updated curriculum vitae (signed)
  • Cover Letter
  • Specify at least two references, indicating telephone numbers, e-mail addresses and relation with the candidate
  • Only shortlisted candidates will be contacted for further selection process


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