INTERSOS sta selezionando un/a HR Admin Officer da inserire nella sua operatività in Italia. Durata 24 mesi. Tipo contratto: Co.co.co. Scadenza candidature 02/10/2026

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: HR Admin Officer

Code:  SR-00-10283

Duty station: HQ Rome (hybrid)

Starting date: 01/01/2027

Contract duration: 12 / 24 months (renewable) - Apprenticeship contract

Reporting to: HR Generalist

General context of the project

INTERSOS is a humanitarian organisation founded in 1992 that operates on the front lines of crises. In the countries where it operates, INTERSOS intervenes to assist the most vulnerable populations affected by conflict, extreme poverty, and natural or man-made disasters. The organisation works in complex, hard-to-reach areas where humanitarian needs remain acute, and the humanitarian presence is often limited. In these contexts, INTERSOS focuses on providing life-saving humanitarian assistance to displaced populations and host communities, primarily in the sectors of Protection and Health & Nutrition.

INTERSOS’s operations are guided by its Charter of Values and the humanitarian principles of humanity, neutrality, impartiality, and independence. Specifically, INTERSOS is an organisation that is borderless, impartial, independent, culturally sensitive, committed to leveraging local capacities, professional in its solidarity, and transparent. INTERSOS also adheres to the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief.

The INTERSOS HR department operates globally through Recruitment, HR Admin, and Learning & Development units, complemented by Regional HR Coordinators. You will join an international team that is closely connected to field operations, where you will play a direct role in managing our international and headquarters staff.

General purpose of the position

The HR Admin Officer will support the daily administrative functions of the HR administration unit, assisting the team with personnel administration for both HQ and site-based staff. Specifically, they will provide support in managing contracts and preparing documentation related to payroll processes, audits, and staff mobility.

Main responsibilities and tasks:

Contract Management and Onboarding

• Support the team in preparing staff contracts in compliance with legal requirements, handling notifications to relevant hiring authorities (e.g., ANPAL), and managing the administration of contract amendments, extensions, resignations, and terminations.
• Enter and maintain personnel records in the company management system as part of the onboarding process for new hires.
• Manage the filing and archiving of contracts for international and HQ staff.
• Provide operational support for administrative procedures related to staff mobility.

Personnel Administration, HQ Support, and Audit Support

• Assist in gathering and preparing administrative documentation required for internal and external audits and financial reporting, in coordination with the admin team.
• Assist in the preparation of staff tax statements (*Certificazioni Uniche*).
• Assist in managing meal vouchers and tracking leave/vacation time.
• Support the administration of workplace safety-related procedures.

Required profile and experience:

• Master's degree in Economics, Law, Political Science, Labour Consultancy, or related fields.

• Brief experience (including internships or traineeships) in administration, HR management, or back-office roles is desirable.
• Junior profile (not above 29 years old)
• Work experience or an internship abroad—preferably with humanitarian organisations or in the third sector—represents a significant asset.

• Excellent knowledge of key IT tools.
• Basic understanding of HR-related administrative processes.

• Italian: Native speaker or C2 level.
• English: Excellent written and spoken proficiency.
• French: Knowledge of the language is an asset.
• Strong organisational and priority-setting skills.
• Aptitude for teamwork.
• High level of accuracy, confidentiality, and attention to detail in handling sensitive data.
• Flexibility, adaptability, and a proactive approach.
• Commitment to and alignment with INTERSOS’s values and ethical principles.

General conditions and benefits:

• Salary range: 23.500-27.000€ per year
• Accommodation: N/A
• R&R: N/A
• Annual Leave: 2  days per month
• Medical insurance: Medical insurance, vaccines and psychological support are provided for the humanitarian worker on request.
• Transportation and visa: Round-trip flights for the humanitarian worker in case of field visits. INTERSOS covers the costs and visa support for the humanitarian worker.
• Induction: one week of online induction before the deployment 

HOW TO APPLY:

Interested candidates are invited to apply following the link below: 

https://www.intersos.org/lavora-con-noi-hq/#intersos-vacancy-headquarters/vacancy-details/6a95a61f8f5e2b0d915d0c9b/ 

Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS. 

Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.